Privacy Policy
Last Updated: 25/11/24
- Introduction
The Society for Genealogical Heritage (“we,” “us,” or “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and disclose your personal information when you engage with our services, including our website, membership programs, events, and other related activities. - Information We Collect
We may collect and process the following categories of personal data:
Personal Identification Information: Name, address, email address, phone number, date of birth, and other contact details.
Genealogical Information: Family history data, ancestral records, and related documentation.
Financial Information: Payment details for membership fees, donations, or purchases.
Technical Data: IP address, browser type, operating system, and information about your visit to our website.
Usage Data: Information about how you use our website, products, and services. - How We Collect Your Information
We collect personal data through:
Direct Interactions: When you fill out forms, correspond with us, or participate in our events.
Automated Technologies: As you interact with our website, we may collect technical data automatically using cookies and similar technologies.
Third Parties: We may receive personal data from third parties, such as public genealogical records or social media platforms, in accordance with their privacy policies. - How We Use Your Information
We use your personal data for the following purposes:
Service Delivery: To provide and manage our services, including genealogical research and membership benefits.
Communication: To send you information about our activities, events, and updates.
Legal Compliance: To comply with legal obligations and respond to legal processes.
Improvement: To enhance our services and website functionality.
Security: To protect our organization, members, and website from fraud and other security threats. - Legal Bases for Processing
Our processing of your personal data is based on:
Consent: When you have given clear consent for us to process your personal data for a specific purpose.
Contractual Necessity: When processing is necessary for the performance of a contract with you.
Legal Obligation: When processing is necessary to comply with the law.
Legitimate Interests: When processing is necessary for our legitimate interests, provided your rights and interests do not override those interests. - Data Sharing and Disclosure
We may share your personal data with:
Service Providers: Third-party vendors who provide services on our behalf, such as payment processing and IT support.
Legal Authorities: When required by law or to protect our legal rights.
Other Members: With your consent, we may share genealogical information with other members for collaborative research purposes. - International Data Transfers
Given our global operations, your personal data may be transferred to and processed in countries outside your country of residence. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place. - Data Retention
We retain your personal data only as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. Specific retention periods are determined based on the nature of the data and the purposes of processing. - Your Rights
Depending on your jurisdiction, you may have the following rights regarding your personal data:
Access: To request a copy of the personal data we hold about you.
Rectification: To request correction of inaccurate or incomplete data.
Erasure: To request deletion of your personal data under certain conditions.
Restriction: To request restriction of processing under certain circumstances.
Portability: To receive your personal data in a structured, commonly used format.
Objection: To object to processing based on legitimate interests or for direct marketing purposes.
Withdraw Consent: To withdraw consent where processing is based on consent.
To exercise these rights, please contact us using the details provided in Section 12. - Security Measures
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the internet or storage system can be guaranteed to be 100% secure. - Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance user experience and analyze website performance. You can manage your cookie preferences through your browser settings. For more information, please contact info@genealogicalheritage.com - Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email: info@genealogicalheritage.com - Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on our website and updating the “Last Updated” date. - Jurisdiction-Specific Provisions
European Economic Area (EEA) Residents: If you are located in the EEA, you have the right to lodge a complaint with your local data protection authority. - Children’s Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children under 16 without parental consent. If we become aware that we have collected personal data from a child without such consent, we will take steps to delete that information. - Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to read the privacy policies of any linked websites you visit. - Governing Law
This Privacy Policy is governed by and construed in accordance with the laws of the United Kingdom, without regard to its conflict of law principles. - Definitions
Personal Data: Any information relating to an identified or identifiable natural person.
Processing: Any operation performed on personal data, whether or not by automated means.
Controller: The entity that determines the purposes and means of processing personal data.
Processor: The entity that processes personal data on behalf of the controller. - Data Protection Officer
We have appointed a Data Protection Officer (DPO) to oversee compliance with this Privacy Policy. You may contact our DPO at woulahanl@genealogicalheritage.com - Complaints
If you believe your data protection rights have been violated, you have the right to lodge a complaint with the relevant supervisory authority in your jurisdiction.